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Administrative Assistant

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Virginia Western Community College

Job Description

 

Full job description

Posting Summary

 

Working Title
Administrative Assistant

Role Title
Admin and Office Spec III

Role Code
19013-SW

FLSA
Nonexempt

Pay Band
03

Position Number
28600281

Agency
Virginia Western Community College

Division
Virginia Western Community College (Div)

Work Location
Roanoke (City) - 770

Hiring Range
$32,843 to $57,000

Emergency/Essential Personnel
No

EEO Category
F-Admin Supp

Full Time or Part Time
Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-
No

Does this position have a bilingual or multilingual skill requirement or preference?
No

Work Schedule
Monday-Friday 8:00a-5:00p

Sensitive Position
No

Job Description

 

Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.
Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses.
Virginia Western Community College is accepting applications for a full-time, Administrative and Office Specialist III position for the School of Health Professions and Workforce Solutions. This collaborative position provides programmatic support for the School of Health Professions and Workforce Solutions. This position manages clinical placement processes for students, ensures compliance with clinical partner requirements, and serves as the primary point of contact for external facilities/hospital systems in the creation and renewals of Clinical Affiliation Agreements. This position provides support to the Health Professions Administrative Assistant and the Dean of Health Professions by assisting in day-to-day operations and information requests to ensure that the volume of work is completed in a timely manner and that the school operates smoothly.
Since this is a newly created position, position responsibilities will be evaluated after 12 months to determine if further refinement is needed.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.


KSA's/Required Qualifications
Strong command of the English language in both oral and written forms. Must have excellent verbal and written communication skills, as well as the ability to build and maintain effective working relationships. Excellent organizational skills, attention to detail, and file management skills—-both electronic and physical files. Proven ability to work very well with others. Evidence of self-directed professional office and interpersonal/customer service skills. Critical thinking and problem-solving skills. Excellent customer service skills, supporting diverse customers such as students, faculty, staff, and community stakeholders.

Experience managing detailed processes and documentation. Experience maintaining accurate and organized records and files. Experience communicating and collaborating with a variety of stakeholders (e.g., students, faculty, vendors, community partners). Experience providing customer service to diverse populations. Experience managing multiple responsibilities and meeting deadlines in a fast-paced office environment Demonstrated proficiency with MOS software required.

Additional Considerations
Administrative support experience in a higher education setting and/or health-related employment setting. Experience with learning management systems such as Blackboard, Canvas, Workforce Enterprise System (WES), and/or a Student Information System (SIS). Experience with eVA procurement systems. Familiarity with educational resource vendors such as Castle Branch, Shadow Health, and Kaplan. Familiarity with medical terminology preferred. Familiarity with Workforce Development Services (WDS) Fast Forward program preferred. Familiarity with health professions program onboarding.

Operation of a State Vehicle
No

Supervises Employees
No

Required Travel
None.
Posting Detail Information

 

Posting Number
CLS_3522P

Recruitment Type
General Public - G

Number of Vacancies
1

Position End Date (if temporary)

 
Job Open Date
01/22/2025

Job Close Date
02/05/2025

Open Until Filled

 
Agency Website
 

Contact Name
Lindsey Weston

Email
hrapps@virginiawestern.edu

Phone Number
540-857-7305

Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:

Additional Information

 
Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/


EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.


ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.


E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

 
 

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