Legal Assistant
Job Description
Posting Number
PG194418SPInternal Recruitment
NoWorking Title
Legal AssistantAnticipated Hiring Range
$37,000 - $40,000 (.75 FTE - 30 hours/week)Work Schedule
Monday - Friday; 9:00am-3:30pmJob Location
Raleigh, North CarolinaDepartment
Office of General CounselAbout the Department
The NC State Office of General Counsel provides, manages and coordinates all legal services for the university in a collegial, responsive and professional manner. The office provides legal and risk management advice on a wide variety of matters to the Board of Trustees, the Chancellor, senior officers, other university administrators, and faculty and staff who are acting on behalf of the university. These matters include, but are not limited to, employment, student affairs, athletics, public records, real property, sponsored programs, intellectual property, purchasing and civil rights. The office represents the university in administrative proceedings before federal and state agencies and coordinates all litigation matters.
Essential Job Duties
This position serves as the Legal Assistant for the Office of General Counsel. The Legal Assistant provides support to the Office of General Counsel and will perform a combination of paralegal responsibilities as well as general administrative support for the office.
Duties include but are not limited to:
Duties include but are not limited to:
- Independently administering and managing comprehensive administrative responsibilities.
- Serving as the first point of contact with visitors and callers, resolving routine and complex inquiries. Contact with internal and external clients, government officials, UNC University System executives, and NCSU administrators is a primary component of the daily tasks.
- Managing calendars, scheduling meetings, handling logistics for workshops, coordinate travel arrangements, composing letters, proof reading and editing correspondence and maintaining the office supply and equipment inventory.
- Providing support for litigation efforts and activities of university attorneys.
- Proofreading, drafting, and finalizing correspondence, legal documents, and reports.
- Assisting in responding to subpoenas and public records requests.
- Researching legal issues; and performing computer assisted legal research.
- Assisting in-house counsel with compilation of materials and response to administrative complaints filed with government agencies (e.g., EEOC, OCR, OAH-CRD, DOL).
- Assisting with data collection and analysis of information for annual reports, event planning and day-to-day administrative activities.
- Detailed review of records based on the records and retention schedule.
- This position must deal with sensitive and confidential issues with professional integrity and judgment.
- Perform additional duties as assigned.
Other Responsibilities
- Other duties as assigned.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Strong verbal and written skills.
- Detail oriented and organized.
- Experience with Microsoft Office programs and Google Suite (or similar software).
- Ability to work with spreadsheets and databases to record data used to compile reports.
- Outstanding interpersonal and customer service skills.
- Must be reliable, dependable, and able to work independently.
- Ability to respect and maintain confidentiality and exercise professionalism and discretion when dealing with internal and external constituents.
- Must have the ability to learn new software applications with minimal hands-on instruction and self-train through exploration of an applications features and independent on-the-job training using manuals and on-line general guidance.
- Must be able to exercise good judgment and demonstrate initiative and drive for excellence in customer service and product delivery.
Preferred Qualifications
- Knowledge of practices, protocols, and terminology unique to the legal profession.
- Knowledge of higher education environments and understanding of the University system.
- Familiarity of Business Operations at NCSU including use of Clio, MyPack Portal System, PeopleSoft, Marketplace, or other similar systems.
- Experience in event planning and logistics involving on/off-site meetings.
- Notary Public Commission
Required License or Certification
N/A
Valid NC Driver's License required
YesCommercial Driver's License Required?
NoJob Open Date
01/22/2025Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
01/28/2025Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
In addition to your application please submit a resume, cover letter, and the contact information for at least three professional references.
Position Number
00060576Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
0.75Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
270101 - Office of General CounselAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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