Job Description

Executive Secretary, Lvl 5

FSPCS Dean, Rose Hill, Lincoln Center, Westchester

Fordham University

 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

 

Position Summary

Reporting to the Associate Dean for Strategy and Program Development, the Executive Secretary in the School of Professional and Continuing Studies (PCS) provides support across three campuses: Lincoln Center, Rose Hill, and Westchester. This position requires work work during peak cycles and extended hours and providing auxiliary evening coverage. Travel between campuses is required.

 

Essential Functions        

• Provides support to all PCS Programs and Administrative staff managing specified centralized tasks for the school across its three campuses in Manhattan, Bronx, and Westchester.
• Coordinates office activities, such as scheduling appointments, answering phones, responding to emails, receiving visitors, generating and managing office correspondence, producing fliers, memos, promotional emails, and mailings, processing supply orders, and disseminating department information.
• Evaluates and processes transfer credit requests under the direction of PCS admissions.
• Compiles, prepares, and disseminates reports for PCS admissions and Summer sessions as needed, including but not limited to add/drop, change of grade forms, declaration of major/minor forms, executing and formatting Slate email blasts, census reports, contract processing, employee action forms, IR Reports, Coursebook Generator and new hire paperwork.
• Assists with the management of credit card payments and tracking refunds when appropriate.
• Maintains privacy and discretion for confidential documents, including transcripts, immunization records, military records, and disciplinary actions. Processes confidential information in compliance with FERPA.
• Processes and handles confidential paperwork related to transcripts, immunizations, military records, disciplinary actions, compliance, and transactions involving international students.

 

Additional Functions      

• Schedules and administers CLEP and CSA Exams, as needed
• Performs research on competing programs as needed.
• Cross-training with other campus secretaries required.
• Helps arrange and attend on-campus events, information sessions, and student-related activities.

 

Required Qualifications: Education and Experience        

• High school diploma or equivalent required.
• Minimum of three years of clerical/office experience.

 

Required Qualifications: Knowledge and Skills     

• Experience with University registrations/CRM/payment/scheduling systems (e.g. Slate/Banner/TouchNet/25 Live).
• Strong writing, communication, and interpersonal skills.
• Highly proficient in MS Office Suite with an aptitude for emerging technologies such as contact management software, productivity applications, and digital and social media.
• Adept at reporting to multiple supervisors.
• Strong customer service orientation and the ability to work within a diverse community.
• Ability to address the needs of students and faculty in a courteous, diplomatic, and professional manner with utmost confidentiality.
• Detail-oriented and able to multi-task with a willingness to take initiative.
• Mandatory competency testing.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

 

Preferred Qualifications 

• Bachelor’s degree
• Clerical/office experience in a college environment

 

Minimum Biweekly Salary for All Others: $2,133.10

 

Maximum Biweekly Salary for All Others: $2,133.10

 

Union Affiliation: Local 153

         

START DATE: ASAP

 

APPLY HERE: https://careers.fordham.edu/postings/8584

 

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

 

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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