Post Award Specialist
Job Description
Posting Number
PG194279SPInternal Recruitment
NoWorking Title
Post Award SpecialistAnticipated Hiring Range
$50,000 - $54,000Work Schedule
Monday through Friday, 8:00am-5:00pm - with possible flexible arrangements an optionJob Location
Raleigh, NCDepartment
Office of Research AdministrationAbout the Department
The College of Engineering, Office of Research Administration’s mission and purpose is to provide resources to assist faculty and staff in seeking out funding opportunities, and once funded, to monitor and ensure compliance with the University, Federal Government and Agency guidelines. The field of Research Administration is ever changing with the advancement and implementation of electronic research, University guidelines and agency guidelines. The Office of Research Administration is completely deadline driven, whether it is at the hands of the University or the agency.
Essential Job Duties
This role is primarily focused on handling the transactional aspects of post-award research funding. As a Post Award Specialist, you will manage various financial transactions, ensuring compliance and accuracy in processing purchase orders, travel reimbursements, salary distribution changes, and other related tasks. Your work will support the financial integrity and smooth operation of research projects. In addition to post award transactions, you will also have the opportunity to set up new awards for sponsored research.
A few key responsibilities include but are not limited to:
- Process financial transactions: Marketplace Orders, Purchase Orders (POs), Journal Vouchers (JVs), Interdepartmental Transfers (IDTs), Travel Authorizations, and Reimbursements
- Manage Project Modification Requests (PMRs) including no-cost extensions, budget modifications, and subawards
- Utilize the Employee Activity Reporting System (TEARS) for tracking effort and managing cost share
- Oversee Summer Salary and Release Time actions
- Prepare and manage Salary Distribution Changes (SDCs)
- Set up new research awards, interpret award terms, and ensure accurate budget loading
- Reconcile projects, ensuring timely and accurate transaction postings
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities
In the Office of Research Administration, you’ll have the opportunity to learn and address a wide range of inquiries related to both pre and post-award processes. This role requires a broad understanding of various functions within the College of Engineering, providing a comprehensive learning experience in research administration.
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Demonstrated Knowledge in Research Administration including the application of Uniform Guidance (UG) and Cost Accounting Standards (CAS).
- Establish, apply, and interpret policies and procedures independently.
- Collaborate effectively within a team office environment.
- Make informed, confident decisions based on situational facts.
- Communicate clearly with University offices and the 11 departments within the college.
- Maintain composure and a positive mindset during challenging times.
Preferred Qualifications
- Experience with PeopleSoft financials or other similar enterprise system
- Understanding and/or Familiarity with Chartfield
- Familiar with navigating Project Modification Requests (PMR)
Required License or Certification
NA
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/15/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/21/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Applicants should submit a cover letter, resume, and full contact information for three professional references, one of which should be a current or most recent supervisor.
Position Number
00109578Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
143301 - Engineering Research AdministrAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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