ADMINISTRATIVE ASSISTANT-FACILITIES & GROUNDS
Job Description
Job Title
ADMINISTRATIVE ASSISTANT-FACILITIES & GROUNDSPosition Status
Full TimeClassification Title
Grade 103Work Location
Main Campus-3600 N. Garfield, Midland, TXJob Summary
The Administrative Assistant to Facilities and Grounds assists with administering the office’s daily operations and performs routine secretarial duties.
Required Qualifications
- Associate Degree or equivalent (60 college credit hours); or High School diploma or equivalent and two years of clerical and general office experience
- Customer service focus
- Knowledge of general office equipment
- Proficiency with related computer applications, including Microsoft Office
- Excellent communication and interpersonal skills
- Strong organizational skills
- Must be able to multitask with the ability to meet deadlines
Preferred Qualifications
- Associate’s degree or higher
- Data entry experience
- Experience working with budgets
- Experience working with a computerized time clock
Essential Functions
- Assist the Facilities and Grounds department with the administration of the daily operations of the office and provide support to the department and personnel
- Provide primary reception services to the department, including answering telephones and greeting visitors
- Request, record, and maintain records for all purchase orders for the department
- Keep records of expenditures and monitor account balances; record all interdepartmental charges
- Complete time sheets for departmental employees from time clock records, maintain leave records, and submit payroll for the department
- Receive and record all work orders
- Maintain inventory of office equipment
- Help enter, monitor, and maintain Facilities and Grounds asset inventory, preventative maintenance, and replacement schedules
- Other duties as assigned
Physical Demands
- Must be able to remain in a stationary position 50% of the time
- Must be able to sit or stand for long periods of time
- The person in this position needs to move to other locations on campus occasionally
- Repetitive use of a keyboard at a workstation
- Use of manual dexterity
- The person in this position frequently communicates with others; must be able to exchange accurate information
- Frequently moves equipment or paperwork weighing up to 25 pounds
- Duties indoors and some outdoors
Security Sensitivity
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Min Salary
$20.26 per hourMax Salary
$20.56 per hourPosting Number
P01297S2016Open Date
10/07/2024Position Available
ImmediatelySpecial Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume.
If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.
EEO Statement
In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.
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