Executive Secretary
Job Description
How to Apply
Cover Letter Requirement: A cover letter is required to be attached as the first page of your resume. It must address your specific interest in the position and outline skills and experience that directly relate to this position. Candidates who fail to meet this requirement will not be considered for this position.
Job Summary
As an integral part of the College of Literature, Science, and the Arts (LSA), the Kelsey Museum
of Archaeology houses a collection of more than 100,000 artifacts from the Mediterranean,
Near East, and North Africa, including one of the world's great collections of excavated Graeco-Roman artifacts from Egypt. The Kelsey sponsors ongoing fieldwork and research projects and lively exhibition and educational programs geared both to the general public and to academic audiences. Activities also include an ever-increasing web presence, communications/marketing and a program of publications serving all facets of our endeavors.
The Executive Secretary at the Kelsey Museum is a pivotal role, offering the unique opportunity for an ambitious professional to take full ownership of key initiatives and contribute directly to the museum's mission of education, research, and outreach. This role empowers the right individual to exercise sound judgment and leadership in advancing the museum's strategic goals, particularly in shaping its efforts to reflect the institution's values and culture. Providing high-level support to the Director, Associate Director, and Chief Administrator, the Executive Secretary will serve as a critical liaison, ensuring seamless communication and operational efficiency across the administrative team and the entire department.
This position is not only about managing tasks but about taking a lead in driving forward the museum's vision. The Executive Secretary will be entrusted with coordinating strategic plans and initiatives that impact the museum's legacy, making their contributions invaluable to its long-term success. For the right candidate, this role offers the chance to influence the direction of a prestigious cultural institution and make a lasting impact through creativity, initiative, and empowered decision-making.
Key Skills and Attributes
Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Responsibilities*
*Include but are not limited to the following:
Support for Museum Director, Associate Director, Chief Administrator, and Administrative Department:
Support leadership, curatorial, faculty, and staff
Financial Operations:
File Management:
Unit Communication & Correspondence:
Required Qualifications*
This position requires an extremely high level of organizational skills and a high degree of confidentiality. Outstanding interpersonal as well as communication skills (written and verbal) are required. The applicant must be a fluid writer able to draft and edit multiple forms of documents for the Chair and Chief Administrator. The successful candidate will have the ability to work effectively with a diverse group of students, faculty, and staff and to handle sensitive and confidential materials and situations as well as value differences.
Required Skills
Desired Qualifications*
Demonstrated high level of:
Ability to:
Capability to:
You Have:
At least three years of directly related executive administrative experience, supporting senior leaders or executives within an academic environment or equivalent experience.
Basic knowledge of project management tools and techniques.
Demonstrated ability to:
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Additional Information
The salary range for this position is $56,000 to $70,000, please note a higher salary may be offered based on equity and the selected candidate's experience.
This is a hybrid position with 4 days in-person and the potential for one remote day per week.
This position is M-F 8am-5pm.
As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.
To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei.
To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
*Please mention you saw this ad on Diverse Careers.*
