Organization Overview:

The JF Maddox Foundation is a family foundation in Lea County, New Mexico. Alongside its partners, the Foundation invests in education, social services, and community development for a greater quality of life for Lea County residents.

Reports To:

The Director of Finance (DOF) reports directly to the Chief Executive Officer (CEO), but also collaborates with other Foundation officers, senior managers, the board of directors, and its Investment and Finance & Audit Committees.

Role Overview:

The DOF serves the following primary functions: supervise all accounting/tax functions and personnel; assure compliance with all applicable regulations/codes; provide support for the board’s Investment, Finance & Audit, and Compensation Committees and other committees per board’s direction; monitor the accounting aspects of investment activity; provide oversight of investment portfolio, contracts, and board preparation; maintain all personnel records; and serve as a member of the Foundation’s management team.

Summary of Key Duties:

Financial Reporting Functions:

• Compile, analyze and present financial reports in an accurate and timely manner.
• Coordinate and lead the annual audit process.
• Oversee and lead annual budgeting and planning process in conjunction with the CEO including review of all department financial plans and budgets; forecast changes as needed.
• Improve and implement all necessary business policies and accounting practices including the finance department’s policy and procedure manual.
• Manage Accounting Functions.

Foundation’s Investment Program:

• Assist the Investment Committee (IC) and Outsourced Chief Investment Officer (OCIO) with all policy level functions for existing investments and prospective investment managers, and review and/or modify the investment policy statement.
• Serve as OCIO primary liaison with the investment consultant.
• Assessment of Consultant Performance: Collaborate with IC oversight and evaluation of the performance of the OCIO using various evaluation tools.
• Prepare analytical charts and schedules that measure and/or compare financial data.
• Perform analytical research, technical tasks, and interpretation of trends, as requested.
• Analyze financial data and create financial models for decision support, as requested.

Foundation’s Finance & Audit Program:

• Finance & Audit Committee (F&A): Assist the F&A chair in preparing for committee meetings, functions, and reporting to the board; preparing and distributing meeting agendas and reports.
• Provide written reports summarizing F&A meetings and interactions with audit and tax teams.
• Collaborate with F&A oversight and evaluation of auditor and tax team’s performance.

Administrative/ Management Team Responsibilities:

• Assist in developing Foundation policies, assure compliance with existing policies and procedures, and contribute to the general oversight of Foundation personnel and operations.
• Collaborate with other management team members and senior managers in assuring efficient and effective operations across Foundation functions, not limited to accounting and investment activities.
• Assure the Foundation’s grant activities comply with all laws and applicable Internal Revenue Service letter rulings.
• Review and/or assist staff with drafting contract agreements with grantees and consultants particularly to comply with private foundation rules and regulations.
• Perform financial forecasting and/or other routine forecasts for the current and future years.
• Administrator of all aspects of insurance; annually assess the adequacy of the Foundation’s insurance policies and the competitiveness of the premiums.
• Maintain fixed asset schedule and inventories.
• Review assurance compliance with all contractual agreements.
• Serve as the Foundation’s primary representative in Foundation Financial Officers group (FFOG) and any other external groups.
• Annually prepare supporting tax schedules for grants contributions paid and approved for future payment.
• Serve other functions, as requested.

Qualifications/Requirements:

• Minimum of a BA, ideally with an MBA/CPA or related degree.
• At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience.
• The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously. Ability to translate financial concepts to – and to effectively collaborate with
• - programmatic colleagues who do not necessarily have finance backgrounds.
• Effective grants management experience is preferred.
• Knowledge in Sage Intacct is preferred.
• A successful history in setting priorities; keen analytic, organization and critical thinking skills which support and enable sound decisions.
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of stakeholders.
• Investment knowledge is preferred; should be able to monitor complex investment transactions; must be able to reconcile investment transactions; should understand various investment classes and styles.
• Must be able to actively supervise, train and mentor Accounting Department staff.
• This position will be on-site Monday-Friday in Hobbs, New Mexico.